WE ARE HIRING! Office administrator / bookkeeper
ABOUT PD MOORE HOMES INC.
With over 20 years of home building experience, PD Moore Homes Inc. specializes in new-home, duplex, and laneway construction in the Lower Mainland. We are looking for an enthusiastic, responsible, and driven person to join our team. This role is focuses on bookkeeping, project tracking, and general office operations.
ABOUT THIS ROLE
As a small team, every role is vital to our success — and we are looking for a dedicated Bookkeeper / Office Administrator who will work closely with management, external accountant, and various consultants to support efficient operations.
The Bookkeeper / Office Administrator is a key member of our office team responsible for managing financial records, supporting project tracking, handling administrative duties, and coordinating with leadership and external professionals to ensure smooth day-to-day business operations.This is an in-office position that requires high attention to detail, strong organization skills, and the ability to work independently while supporting multiple aspects of the business.
JOB RESPONSIBILITIES
BOOKKEEPING & FINANCIAL MANAGEMENT
- Maintain all financial ledgers and post transactions using QuickBooks
- Reconcile bank and credit card statements; track invoices and receipts
- Process payroll and prepare related documentation (ROEs, payroll statements)
- Prepare and remit payroll taxes, WSBC remittances, and other statutory filings
- Coordinate corporate tax return and GST preparation with external accountant
- Track and manage accounts payable (A/P) and accounts receivable (A/R)
- Monitor project budgets and financials in coordination with project staff
OFFICE ADMINISTRATION
- Support general office operations including filing, record keeping, supply management, and process documentation
- Serve as a hub for internal communication with subcontractors, suppliers, and team members
- Assist leadership with reporting, scheduling, and administrative tasks as needed
- Maintain accurate and timely documentation for audits, compliance, and business needs
PROJECT COORDINATION SUPPORT
- Work with project managers to track budgets, schedules, and contract-related invoicing
- Maintain project cost records and assist with financial forecasting
QUALIFICATIONS
- Diploma or relevant experience in bookkeeping, accounting, finance, or business administration
- Strong proficiency with QuickBooks, Microsoft Excel, Word, and general office software
- Excellent accuracy, organization, and attention to detail
- Ability to work independently and manage multiple priorities
- Strong judgment, reliability, and integrity
- Experience in construction or job-cost accounting is an asset
- Comfortable coordinating with leadership team and external accountant
WHAT WE OFFER
- A supportive, small-team work environment
- Opportunity to work closely with leadership and have a meaningful impact
- Free parking on site
- Flexible work schedule (full-time hours; training onsite required)
OTHER DETAILS:
- Hours: Flexible Schedule 30 - 36 hours per week
- Office Location: onsite work from our office in South Burnaby (no remote work option)
- Parking: free parking
- Start Date: ASAP
If interested, please email your resume to deejay@moorehomesinc.com, and include the following information:
- What is your availability? (ie, days & hours available and start date)
- How proficient are you with Quickbooks? (Rate from 0 to 10, with 0 = not at all and 10 = expert)
- How proficient are you with MS Excel? (Rate from 0 to 10, with 0 = not at all and 10 = expert)
- Provide at least 2 references.
Only short-listed applicants will be contacted.
